Every sale you ring up has to match three other places.
Your register tells you what you sold. But the bank, your payroll, and the royalty and sales tax reports all have to agree with it. When they don't, the franchisor or the state notices before you do. Here's how the numbers move and where each one has to match.
Register sales reportsDaily totals from your register system
Bank depositsCash, card batches, delivery-app payouts
Payroll recordsPayroll registers and quarterly 941s
Royalty & sales tax filingsWhat you reported to the franchisor and the state
Sales
Every dayRegister closes out the day
Gross sales, discounts, voids, and taxable sales for the day.
Money lands in the bank
Cash gets deposited, card batches settle, and delivery apps pay out on their own schedules.
Deposits matched to sales
Each day's register total is matched to what actually reached the bank.
Gaps get flagged
Short cash, a missing card batch, or a delivery payout that never arrived gets caught while it's still easy to trace.
Payroll
Every runTimeclock hours pulled
Hours for every crew member, straight from the timeclock.
Payroll reviewed first
Hours, overtime, and tips are checked before payroll is processed, so mistakes get fixed before checks go out.
Payroll processed
Wages, tips, and taxes recorded by employee.
Send W-2s
Year-end totals should match what was reported on the four quarterly 941s.
Franchise & tax
Monthly & quarterlyRoyalty & ad fund paid
Calculated as a percentage of the sales you report to the franchisor.
Nevada sales tax filed
Based on taxable sales from the register, so it has to match them.
Payroll tax filings
The federal 941, plus Nevada's quarterly unemployment report and Modified Business Tax.
The month-end close
Sales, deposits, payroll, and royalties come together in your monthly profit and loss statement. If A through D all match, the month closes clean.
- ARegister sales set the starting number
- BBank deposits prove the money arrived
- CPayroll records back up your biggest expense
- DRoyalty and tax filings match reported sales
Reports go out on time
Franchisor reports, royalties, and sales tax all agree with your books, and you can see how the store actually did each month.
Questions you have to answer later
Most franchise agreements let the franchisor audit your reported sales, and gaps can mean back royalties or fees. A sales tax mismatch can bring a bill from the state with penalties and interest.
We already do this for a Dairy Queen franchise, including reviewing payroll before every run. We can do the same for your store.
General information for franchise owners, not tax or legal advice. Royalty terms and reporting schedules depend on your franchise agreement.
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